As part of the routine operation of Charter Oak, members submit their images to the club in slide, print or electronic form for competitions, both at the club and the inter-club level, as well as for display to the public, both physically and on the world wide web.

Images submitted to Charter Oak typically contain a copyright that belongs to the maker of the image. It is the responsibility of the maker to protect his or her copyright. It is also the responsibility of the maker to obtain any necessary permissions or releases from third parties, e.g. subjects or property owners, before submitting an image to Charter Oak for any form of public display.

Images submitted in any form, whether print, slide or electronic, will be handled with due care and used or displayed only as permitted by the maker. In general, the permission from the maker will be deemed to allow display only at the single competition or exhibition for which submitted and at the immediately following general meeting of the club, after which prints and slides will be returned to the member. Electronic images may be retained until the end of the competition season, after which they will be erased. With the maker's consent, which, in the case of prints and slides (but not electronic images), may be implied by submission for any competition, images may be retained by Charter Oak for further use or display in subsequent functions such as inter-club competitions or public exhibitions.

Images submitted in electronic form, because of the ease with which they may be copied or transmitted and because they may be displayed to millions of people on the Charter Oak world wide web site, require particular attention, not only to the rights of the maker, but also to the rights of any subjects. For this reason, only the maker may submit an electronic image for display on the Charter Oak world wide web site. Submission of an electronic image in any Charter Oak or other competition will not by itself constitute permission to display the image on the Charter Oak web site. Submission of an image for the web site must be done separately and distinctly from the submission of the image for any competition.

Detailed rules regarding the administration of the Charter Oak world wide web site will be posted on the web site.

home